IMAP (Internet Message Access Protocol)
IMAP was recently developed for users who needed access to their
email on the server without having to download the mail to a local
machine. Users can manipulate mail and folders on the server side.
Folders and mailboxes can also be given shared access for uses such
as announcements and common projects.
WebMail is a great example of the IMAP protocol although it is
accessed through the web and not an email client such as Microsoft
Outlook or Eudora.
Preferred IMAP settings
Although IMAP email is kept on the server, emails can be cached
on a local machine for offline use. Deleting these cached emails
does not delete them from the server. Deleted messages have a line
through them. You can also permanently remove deleted messages by
“Purging” them. When you purge deleted messages, they
are deleted from the server and cannot be restored. We recommend
purging the Deleted Items folder periodically to avoid excess storage
space charges.
To do this, click on “Edit” then “Purge Deleted
Messages”.
IMAP Advantages
- Cross compatibility with multiple email clients. This means
that any computer with an IMAP client can view email
- Since IMAP email still resides on an email server, multiple
users can view the same email using public and group folders
- IMAP email supports many configurations because it is compatible
with all email delivery models.
IMAP Disadvantages
- IMAP email resides on the server; this will take away from allotted
storage space.
-
With IMAP supporting so many email options, this can often confuse
and overwhelm a user.
WebMail (IMAP Protocol)
WebMail is a multi-featured, customizable, browser independent
email system. Some of WebMail's many features include: contact list,
daily schedule, to do list, spell checker and web bookmarks.
WebMail can be accessed from any location with access to the Internet
and a web browser. This is because it uses the IMAP protocol that
leaves messages on the server.
Logging in to your account
To access your WebMail account, connect your browser to the WebMail
URL. The URL is webmail.hybeam.com.
Your WebMail username is your email address. In other words, your
username is your mail account username plus your domain name in
the form of: mailaccountusername@yourname.com. For example, if your
mail account username is "bob" and your domain name is
"carsales.com," your WebMail username is: bob@carsales.com.
To log in to WebMail, enter your WebMail username in the username
field of the login page. Enter your email password in the password
field. Click the "Log in" button to start the authentication
process. Your password is not displayed for security purposes.
If your user information is incorrect, the login page will be re-displayed.
Preferred WebMail settings
Like IMAP, WebMail email is kept on the server. To delete messages
you must first select the messages you want deleted and click on
“Delete Selected Messages”. Once that is done you will
then see a trash can icon to the left of the image. This is similar
to the line going through the deleted message you would see in an
email client. To “purge” these deleted items click on
the “Empty Trash” icon located at the top right of the
WebMail application. We recommend purging the Deleted Items folder
periodically to avoid excess storage space charges.
Key Differences
POP email is designed to be used by one client and one computer
where as IMAP is designed to be used by various users using different
computers.
IMAP stores mail on email servers whereas POP stores email on a
client’s computer
POP clients have facilities for organizing mail into folders on
the clients computer where when using IMAP, folders can be on the
server or client side.
POP sends messages one way, from the server to the client. IMAP
can copy and move messages back and forth between mailboxes on multiple
accounts as well as between servers and clients.
Pop email only supports one user to access one mailbox. IMAP mail
allows users to access multiple public and private folders where
users can change the status of message to share for multiple viewing.
|